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By Laws
The Society of Neurological Surgeons will have an executive council to be made up of the President, President-Elect, immediate Past President, Past Past President, Vice-President, Past Vice-President, Secretary, Treasurer, Historian, and Member-at-Large, and the chair of the Program Committee and the annual meeting host.
Duties of the officers and members of the Council.
- Acting individually
- President: Will preside at all meetings of the Society and the Executive Council and other functions as appropriate.
- Vice President: Will preside in the absence of the President. Will serve as a member of the Executive Council during the term of office.
- Secretary: Will keep a record of all meetings, notify candidates of their election to membership, conduct the correspondence of the Society, and send written notice of meetings at least six months in advance. The Secretary will send copies of the annual meeting program to each member as early as possible prior to the meeting. The Secretary will notify the Society of any newly elected members in all categories. The Secretary serves as a member of the Executive Council during the term of office.
- Treasurer: Will collect and disburse the funds of the Society as authorized. The Treasurer will keep books and render an annual report to the Society. The Treasurer will notify all members of their assessments and dues and will notify the Executive Council of members who are arrears in their dues. The Treasurer will serve as a member of the Executive Council during the term of office.
- Historian: Will keep a record of the pertinent events pertaining to the Society as a whole and any special events in relation to individual members or groups. The Historian will be responsible for attending to the archives of the Society and other activities as deemed appropriate. The Historian will serve on the Executive Council.
- Member-at-Large: Will serve on the Executive Council for three years and should have been a member of the Society for at least three years prior to nomination. Nomination will be made by the Nominating Committee and approved by the Council at its interim meeting. Election is by majority vote at the annual meeting.
- The Council will:
- Arrange for all meetings of the Society.
- Meet at an interim time prior to the annual meeting to transact appropriate business
- Have the power to drop from the role of Active members any who fail to pay dues for more than one year or are absent from two consecutive annual meetings without adequate reason.
- Levy assessments as seem necessary and advisable. Advise and direct the Treasurer in the management of the Society's funds.
- 5. Appropriate money or the necessary expenses of the meetings and for travel by the officers between meetings in fulfillment of their obligations.
- Program Committee:
The Program Committee will consist of three members. One will be appointed by the President each year to serve three years and be chair during the third year. The committee will be responsible for the entire program of the annual meeting. Final approval of the program rests with the Executive Council.
The Program Committee will work in close cooperation with the host and allocate an appropriate amount of time on the program for presentations by members of the host organization.
- Membership Committee:
The Membership Committee will consist of three members. One will be appointed by the President each year to serve three years and be chair during the third year. The Membership Committee will seek out candidates in all categories for membership in the Society. The committee will accumulate essential information about each proposed member and recommend to the Executive Council at its interim meeting individuals which they consider worthy of membership. Each individual proposed must be approved by the Council at its interim meeting before submission to the membership of the Society as a whole for vote. Race, creed, color, sex and religious preferences will not be factors for determining membership at any time. The outgoing committee chair shall send curricula vitae and photos of newly elected members to the Historian.
- Grass Foundation Committee:
- The Society shall sponsor the Grass Foundation Award which is made available through The Grass Foundation. The award will consist of a cash prize of $3,000, a gold medal and a leather-bound volume of the recipient's reprints.
- The purpose of the award is to recognize outstanding, continuous commitment to research in the neurosciences by a neurological surgeon.
- The recipient of the award will be selected by the Grass Foundation Award Committee.
- The Committee will consist of four members. The Chair will be an active member of the Society. He/she will be appointed by the President with approval of the Council. The other three members will be a neurologist distinguished for his/her contributions in research; a basic neuroscientist with similar qualifications; and a previous Grass Foundation Award winner. The non-Society members will be selected by the Grass Foundation Award Committee and appointed by the President with approval of the Council. The terms of service on the committee will be for a period of five years and staggered.
- The committee will establish its own protocol of procedures based upon the practice and traditions followed prior to the adoption of these Bylaws. The committee will have final authority for the selection of each awardee.
- The awardee will be notified of the award in sufficient time to prepare a presentation of his/her work before the annual meeting of the Society at which the award shall be made. The selection process will accommodate the time required to strike the Grass Medal and prepare the binding of the recipient's papers
- All prior recipients of the award will be ineligible for consideration of future awards. Dr. Sidney Goldring shall likewise be ineligible due to his service on the Grass Foundation Board
Method of Procedure in Executive Session:
The usual parliamentary rules governing deliberative bodies will govern the workings of this Society. The members present will constitute a quorum unless otherwise specified. The Society of Neurological Surgeons will be a continuing one and the rules governing it will carry over
- Call to order by presiding officer.
- Reading of minutes of the last previous meeting.
- Discussion and action of any old business from the previous year.
- Election of new members. The Chair of the Membership Committee will present the nominations for Active membership which have been approved by the Council. Election will be by an affirmative vote of three-quarters of the members present.
- Discussion of new business with appropriate action
- Election of officers and the new member of the Nominating Committee. The slate proposed by the Nominating Committee and the Council will be presented. Nominations may be permitted from the floor.
- Adjournment.
Methods of voting in Executive session.
All questions before the Society will be determined by a majority vote of those present unless otherwise specified. Voting will be by hand, voice, or secret ballot as designated by the presiding officer. The decision of the presiding officer to conduct a "hand" or "voice" vote may be over-ruled by a majority vote of those present.
Duties and privileges of members.
- Active Members:
To attend the annual meeting, to vote, to participate in the meeting program, to take part in discussions, to pay dues, to serve on committees and to hold office.
- Senior Members:
Senior members will have all the duties and privileges of Active members except that they will not be required to attend meetings. A Senior member will continue to pay dues until retirement from active surgical practice at which time dues can be suspended upon approval by the Council. Senior members may not hold elected office except as Historian. Since the President-Elect automatically succeeds to the office of the President, election to the office of President-Elect must occur before the individual reaches the age of 64. Senior members have the right to vote, serve on appointed committees (except the Nominating Committee), present papers, and enter into all discussions.
- Inactive Members:
Inactive members will not be required to attend meetings or pay dues. Inactive members cannot hold any office or vote.
- Honorary Members:
Following approval of nomination by the Council, and election by the membership of the Society as a whole, the member must attend one annual meeting of the Society within three (3) calendar years of nomination for their status as Honorary members to become permanent. Honorary members cannot hold active office or vote and will not be required to pay annual dues.
Committees and individual appointments authorized by the Society.
- Elected: Nominating Committee
- Appointment by the President:
- Program Committee
- Membership Committee
- Auditing Committee
- Tellers
- Grass Foundation Award Committee
- Appointment by the Executive Council:
- Substitutes for officers unable to function.
- Membership on the American Board of Neurological Surgery, as vacancies arise.
- Membership on the Board of Governors of the American College of Surgeons.
- Other committees authorized by the Executive Council of the Society.
- Other ad hoc committees as appointed by the President.
In view of the Society's special interest in graduate and post-graduate education in neurological surgery and its allied sciences, the Society may invite as guests to the annual meeting all neurosurgical program directors who are not members of the Society. Unless such individuals are specifically invited by a member, meeting expenses will be the responsibility of the guest.
Each member of the Society will be limited to one guest per meeting. The Secretary of the Society and the host should be notified about the guest by the inviting member at least 30 days in advance of the meeting. The unexpected presence in this country of notable persons might be an occasional exception to this bylaw. The inviting member is responsible to the Society for the guest's expenses.
Methods of Amending Bylaws:
Any article of the bylaws may be amended at any annual meeting by a three-quarters affirmative vote of the members present, providing that each member has been furnished with a copy of the proposal at least two months prior to the meeting. It will be the duty of the member making the proposal to furnish the Secretary with a copy of this proposed change to allow sufficient time for this to occur. Any alteration of the bylaws is to become effective as soon as an affirmative vote is recorded.
There shall be a Committee on Accreditation of Subspecialty Training which shall be responsible for accreditation of subspecialty training fellowships in neurosurgery and for development and updating of subspecialty training requirements. Additionally, this Committee shall have responsibility for promulgating study and analysis of outcomes relative to neurosurgical subspecialty training and when necessary developing and monitoring programs for a neurosurgery fellowship match.
The organization, policies and procedures of CAST shall be in accordance with Appendix 1 as adopted by the SNS membership at its annual meeting May 2001.
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